Module Editor

The Module Editor is a directory of all modules available in the system. It allows you to view and edit the details of each module and the units and elements which comprise it. For each of these you can also view its associated evidence types and any learners who are enrolled on it (or have previously been enrolled on it).

View and Edit Existing Modules

You can search for a module by entering the search term and clicking Search (if no search term is entered, this will display all modules). You can search by module title, module code or NVQ reference by entering search terms in the appropriate boxes. To filter by an awarding body, select the required awarding body from the dropdown box. You can also include obsolete modules by ticking the Include Obsolete box.

The results show the module code, title and reference code of the module. Please note that only base modules are shown initially.

To view the units within a module, click a module from the results.

To edit a module, click edit at the end of the row.

View Units in a Module

Search for a module and click on the relevant row from the search results. The units within that module will be displayed.

Details

The Details tab shows the selected module details at the top and a list of any units within the module at the bottom. Click a unit to open it. This will then show the unit details and a list of any elements within the unit. Similarly, clicking an element will open it.

Materials

The Materials tab lets you upload and view learning materials for the selected module (this is only possible for top-level modules, not units or elements).

To upload a file:

1. Drag a file into the Upload File area (or click the area then browse to and select the file).

2. Enter any notes for the material.

3. Tick the Is Standard box if you want to flag the file as standard.

4. Tick the Is Generic box if you want the file to be available on all modules rather than this specific module.

5. Click Upload. The file will then be listed at the top of the tab. Clicking the filename will open it for viewing.

The file can then be viewed by clicking the file name in the materials list. You can also download the file by clicking the button at the end of the row.

To delete a file, tick the checkbox to the left of the file and click the Delete selected button.

You can also add a web link for training materials. To do this, enter the URL into the Web Link box, enter any notes for the link and click Upload. The link will then appear underneath any uploaded files, and clicking the link will open it in a new web browser window.

To delete a link, tick the checkbox to the left of the link and click the Delete selected button.

Learners

The Learners tab shows a list of learners currently enrolled on the selected module, unit or element. Click a learner to open their profile.

To add a learner to the module, click the Add Learner button:

1. On the first screen, enter the learner's basic details, their entitlement (i.e. the number of weeks for which they will be funded) and their expected completion date. Click Next to proceed.

2. Next, select a contractor and scheme for the learner, and enter their main NVQ / learning aim reference number if available. Click Next.

3. Finally, if you wish to create a web user for the learner, tick the Create web user for trainee box and enter their username, password and email address. Tick the Send Notification box to notify the learner of their login details.

4. Click Finish.

Templates

The Templates tab lets you create mapping templates for assessments.

To create a new template:

1. Click the Add New Template button.

   

2. Enter a name and description for the template.
3. Choose the evidence type to be assessed from the dropdown box.
4. Tick the Active box to make the template available for use.
5. Expand the Sub modules section to expand the unit lists.
6. Tick the units to be assessed. This will open any evidence requirement criteria for the units. You can also tick the checkbox at the top (next to the header) to select all units.
7. Tick the criteria to be assessed.
8. When finished, click Save at the bottom of the screen.

The template will now appear in a list at the top of the tab. Click the button at the end of the row to make any changes or click the button to delete the template.

Create and Edit a New Module

Create a New Module

To add a new module:

1. Select Module Editor from the sidebar.

2. There are three ways of creating a new module:

   • Click New Module. This will create a new module from scratch.
   • Click the arrow next to New Module and select Create from. This will create a new module based on an existing one.
   • Click the arrow next to New Module and select Import Module. This allows you to import a module that has been exported.

   For this example we will create a new module from scratch.

3. Enter the module title and modcode and click Save.

The module will be created.

Edit a Module

1. Select Module Editor from the sidebar.
2. Search for the module you wish to edit.

3. Click the edit button at the end of the module you wish to edit.

   

4. You will now see the hierarchy of the module and its units and elements.

   

   Select an item and click the Edit button to view its details.

5. Complete the fields as required and click Save when finished. Further details of the different tabs can be found below.
6. The Edit Criteria button allows you to add the evidence criteria for the module.
7. The Add button lets you add units under a module, or elements under a unit. Select the parent item in the objectives tree (i.e. a module or unit) and click Add. You can then enter the details for the objective.
8. The Delete button deletes the selected objective.
9. The Preview button shows a preview of what the module will look like to users in Maytas Hub, complete with evidence criteria.
10. The Download button lets you download the module to a file. It can then be imported when creating new modules.

Edit Module Tabs

When editing a module (follow the above instructions to the end of step 4), there are several tabs which can be configured depending on your requirements.

Details

These are the basic details of the module. The only required fields are ModCode (which cannot be modified once the module has been created) and Title.

Standards

If the module relates to an apprenticeship standard, it can be linked to a standard here.

Module On/Off Job lets you specify whether the qualification is on or off the job. Note that this can be set at any qualification level.

Complete the Qualification, Unit and Element fields in the Terminology Override section if you wish to use different terms for them. This will override any system-wide terminology that is set for qualifications.

The Learner Summary section lets you configure the qualification so that when it is displayed on the learner summary page and learner home page, it can show the qualification code, the qualification title or a custom title.

Choose the Display option (i.e. the modcode, the modtitle or the summary title). If nothing is selected, the modcode will be used. If you choose summary title, enter the title in the Summary title field.

For details on grading, see the Grading Schemes section.

Skill Scan

This tab lets you enable Skill Scans for the module. See the Skill Scans page for details.

RPL

This tab lets you configure the module for use with Recognised Prior Learning (RPL) functionality. See the RPL page for details.

Clone an Existing Module

To create a new module based on an existing module:

1. Select Module Editor from the sidebar.

2. Click the arrow next to the New Module button and select Create from…

   

3. Start typing the existing module title in the Template Module box and select the module from the list which appears.
4. Enter a new title and modcode for the module and click Save.

Evidence Criteria

The Edit Criteria button allows you to add the evidence criteria for the module. On the Edit Criteria screen, click Add category and select the type of criteria. A tab will be created for that criteria.

Complete the columns as required:

• Criteria - Enter the criteria description.
• Skill Scan - Tick this if the criteria should be included on Skill Scans for this module.
• Required evidence – Enter the number of times the criteria must be evidenced.
• Type of evidence – Enter the amount of required evidence of a specific type or types. The types are determined by a system config (in the config editor, select Objectives under Maytas Hub Offline and locate the config called List of required evidence types for TYPEREQUIRED).
• Max score – This can be used to allow more than one piece of evidence to be counted in a single visit. When a number is entered in this column, it signifies the maximum number of pieces of evidence that can be addressed in a single visit. When completing an assessment in Maytas Hub and entering the evidence to be included, you will see a dropdown list rather than a checkbox so that you can select the amount of evidence to be counted. For example, if a piece of criteria has a max score of 3, you will be able to choose 0, 1, 2 or 3 in the assessment.
• Planned Hours - The number of off-thejob planned hours allocated to this criteria (this is primarily used for the RPL calculation).
• EV Type - Select the evidence type from the dropdown box.

Click the Add Criteria button to add additional criteria rows.

The column on the far left was previously used to create criteria groups. While it remains there so that existing criteria groups are not lost, evidence is now assigned per individual criteria and so new groups should not be created.

Additional types of criteria can be added as required by clicking Add category and choosing the type. This will create another tab for that type.

A completed set of criteria would look similar to this:

Required Credit Value

Base modules can be given a required credit value, so that when objectives are being assigned to a learner, the total credit value from selected units is then compared to the required credit value of the module, and the user is notified if not enough credits are selected.

First, the required credit value should be entered against the base module:

1. Select Module Editor from the sidebar.

2. Search for the module and click edit at the end of the relevant row from the results.

3. On the Edit Module screen, select the base module (the top row) and click Edit.

   

4. On the Details tab, enter the Required Credit Value for the module (at the bottom-right).
5. Click Save at the top of the screen.
6. Next, select and edit each unit and enter the Credit Value as required (click Save after editing each unit).

Next, add the module to a learner:

1. Select Learners from the sidebar and select a learner.
2. Click Add Objectives.
3. Search for and select the module.

4. At the top-right you will see the total credit value currently selected and the required credit value for the module.

   

5. Select additional units to meet the required credit value for the module and click Next to continue.

6. Configure the rest of the objectives wizard as required, then click Save. If the total credit value of the selected units is less than the required credit value for the module, a warning will appear.

   

7. Click Cancel to go back and select more units, or click Save to save anyway.

Grading Schemes

Grading schemes can be created and applied to objectives. To create a grading scheme, a user must first be given permission:

1. Select Web User Editor from the toolbar.
2. Search for and select the user to be given permission.
3. Click Permissions.
4. Tick Manage Grading Schemes.
5. Click Save.

Once the permission has been set, a grading scheme can be set up as follows:

1. Select Module Editor from the sidebar.
2. Search for the objective you wish to set a grading scheme for.

3. Click edit at the end of the row for the objective.

4. Select the top row and click Edit.

   

5. The objective details will appear on the right. Go to the Standards tab.

6. Click the Manage button in the Grading section.

   

7. You will now see the Grading Schemes screen. Click New to create a new scheme.

   

8. Enter a name for the scheme, then click Add Grade.

9. Enter the first grade in the field which appears. Click Add Grade to add and enter additional grades as required.

   

10. You can delete grades by ticking the Delete box, or you can make a grade inactive by unticking the Active box next to a grade. The same logic applies to the Active and Delete boxes next to the scheme itself.
11. Click Save when finished.

12. To apply the scheme on the Standards tab, select Grading Scheme from the Mode box then select your scheme from the Scheme box.

    

13. Click Save at the top of the sidebar.

Objectives Ordering

The Module Editor allows you to enter a display index against units and elements within a module so that the order in which they appear can be manually specified. If no display index is entered, the module code is used to order instead.

To order units and elements:

1. Go to Module Editor on the sidebar.
2. Search for the module you wish to order and click edit at the end of the row.

3. The units and elements will be displayed.

   

   Select the first unit or element you wish to order and click Edit.

4. Scroll to the bottom of the editing pane and enter a value in the Display Index field.

   

5. Scroll back up and click Save.
6. Repeat steps 3 to 5 to enter additional index values as required.

The specified ordering will take effect on the following screens:

• The learner summary screen on assessor and learner logins
• The objective summary on the learner home page
• The objective summary on the IQA view

Please note that the ordering is not applied to the Module Editor.

Import Evidence Category Lookups

When importing a module into the Module Editor, there is the option to import any evidence category lookups from the import file which are not already in the database. This will only work with modules that have been exported as of the 5.22 SP1 release (October 2021), as the export now includes the lookup longstrings for evidence categories. Additionally, only lookups where the shortstring is not present in the database will be imported - i.e. the import will not overwrite existing lookups where the shortstring is the same but the longstring is different in the database and the import file.

How to export a module

1. Go to Module Editor on the sidebar.

2. Search for the module you wish to export.

3. Click the edit button at the end of the module you wish to export.

4. You will now see the hierarchy of the module and its units and elements.

   

5. Click the Download button. This will export the module to an .etobj file which is saved in your default browser downloads folder.

How to import a module and include evidence category lookups

1. Go to Module Editor on the sidebar.

2. Click the arrow next to the New Module button and select Import Module.

   

3. Click Choose File, browse to and select the .etobj file you wish to import and click Open.

   

4. Click Import.

   

5. By default, the option to import evidence category lookups will not be selected. Tick this box if you want to import the lookups.

6. Click Import. Once the import has finished, you will see a confirmation message - click Done.

Evidence Criteria Applied via Tasks Across Multiple Modules

When a task associated with multiple modules (each with evidence criteria) is completed for a learner, the criteria from each of the modules will be applied to the learner.

See the Tasks page for details.