5.29 Release (March 2025)
The 5.29 release contains numerous updates to Maytas and Maytas Hub and is packed with lots of useful features for all customers.
Release Notes
Maytas Main Features
Report Generator Function to Remove HTML Formatting
Report Generator now has a function which can prevent the HTML formatting on a notes field from displaying in a report.
Publish Custom Views to Maytas API
Custom SQL views created via Report Generator can now be published for use in the Maytas API.
Workflow Completion Email
When a workflow is completed, a configurable confirmation email can now be sent to all users within the workflow (including the user who invoked it) advising that it is complete, along with the date and time of completion.
Maytas Hub Main Features
Learner Login - Evidence Wizard Restrictions
A permission can now be set against learner users so that they are restricted to only submitting evidence against objectives or only submitting evidence against tasks.
Team Caseload Screen - Extra Columns
The configuration option which allows additional columns to be displayed on an assessor's caseload screen now also applies to the Team Caseload screen for team leaders / managers.
Workflow Completion Email
When a workflow is completed, a configurable confirmation email can now be sent to all users within the workflow (including the user who invoked it) advising that it is complete, along with the date and time of completion.
Partial Completion of Tasks
When a learner submits a file against a task through the Evidence Wizard, their assessor now has the option to mark the task as partially complete. This sets the task to incomplete, but any evidence mappings accepted by the assessor are retained. The learner is then able to re-submit new evidence for the task.
Forms and Skill Scans on Behalf of Learners at a Branch Employer
Employer contacts associated with a parent employer can now complete forms and Skill Scans on behalf of a learner at a branch of the parent employer, providing that the configuration option Allow parent employer contacts at branches is enabled (this can be found in the Employer Login | General section of the System Configuration screen).
Mandatory Comments for Assessors in Evidence Wizard
A configuration option is now available which makes it mandatory for a learner to include a comment for their assessor when submitting evidence via the Evidence Wizard.
POT Termination Date on Widgets and Employees Page
A configuration option is now available which determines the learners / employees to show based on the POT termination date rather than their employment end date.
Set Employer Against Visit
Assessor users can now manage which employer (if any) is associated with a visit.
Option to Hide Projected Completion Date
A configuration option is now available to hide the Projected Completion Date field on the Learner Summary screen for assessor and employer users.
Previous Releases
| Year | Month | Release Version | Main Maytas Features | Main Maytas Hub Features |
|---|---|---|---|---|
| 2024 | October | 5.28 SP1 | 2024/25 PFR Reconcilers, Financial Planning for 2024/25, bulk apply templates filters, audit fields for TRAINEEINFO and TRAINEEPOT3, FE Workforce 2023/24, DfE Funded Place field | Wellbeing module, Module Register time and notes, message read tracking, active workflows updates, drag and drop evidence files, assessor dashboard jump-to and quick action menus, expected progress for learner progress widget, OTJ training entries via learner evidence wizard, HTML in Skill Scan narrative text |
| July | 5.28 | Contract year updates, TRAINEEPOT3 table, BKSB user creation, Workflow updates | Team dashboard, workflow updates, employer login updates, Showcase portfolio mappings criteria in export, BKSB and Skills Forward link buttons, pending OTJ notifications, configuration OTJ column on Employees screen, ReciteMe tools | |
| March | 5.27 | ILR validation results table, Financial Planning updates, SITS sync enhancements | Employer dashboard, Visits screen improvements, visit type-specific custom tabs, ILR validation in Hub, duplicate learner check on application forms, improved timeout notification, task description in Learner Journey | |
| 2023 | October | 5.26 SP1 | 2023/24 PFR Reconcilers, Financial Planning for 2023/24, FE Workforce for 2022/23, DfE V3 updates | New learner homepage, evidence submission email, employer contacts email sync, full names on messages |
| July | 5.26 | Contract year updates, DfE training status | New assessor homepage, Report Generator, broadcast message, clickable hyperlinks in tasks | |
| March | 5.25 | Web User Editor improvements, Standard Import improvements, Course improvements, DfE Outcome enhancements, preferred gender pronouns, Publish Tab wizard enhancements | Login page improvements, sidebar expand / collapse pin, Learner Journey risk level, hide admin buttons, SSO with Azure B2C, Data Collection and Skill Scan improvements, web user accounts for employer contacts, custom validation messages, learner login mappings coverage progress chart | |
| 2022 | October | 5.24 SP1 | 2022/23 PFR Reconcilers, Financial Planning for 2022/23, | Learner Journey, OTJ column on caseload, terminated learners in search results, User Panel overhaul |
| July | 5.24 | Contract year updates, Skills Forward integration, Screen Designer improvements, employer contacts at branch level | Showcase portfolio, dynamic forms and screens, custom validation in Screen Designer, lock accounts until form completion, OTJ calculation update, jump-to menu | |
| March | 5.23 | FE Workforce, Job Growth Wales+, Scheduler, DfE Integration | Workflow updates, Skill Scan updates, configurable Apply Now button, manage POTs, limited homepage permission, File Store on custom tabs | |
| 2021 | October | 5.22 SP1 | 2021/22 PFR Reconcilers, Financial Planning for 2021/22, Data Collection updates, AS Export updates, Bulk Apply Templates beta | Hyperlinks in messages and learning plan templates, ILP improvements, Data Collection form reminders, permission group updates, web user editor improvements |
| August | 5.22 | Contract year updates | Rebranding from e-track to Maytas Hub, Skill Scan improvements, new permissions groups, Engage integration updates | |
| April | 5.21 | Awarding Organisations, Business Intelligence, BKSB integration, Reports Scheduler | Skill Scan updates, Off-the-Job Training updates | |
| January | 5.20 SP2 | Invoke workflows, SITS integration, Smart Assessor integration updates, Screen Designer updates | Workflow improvements, permission updates, key contact details | |
| 2020 | November | 5.20 SP1 | 2020/21 PFR Reconciler, Financial Planning 2020/21 rollover, employer contacts, Engage integration updates | Skill scans, employer contacts, workflows |
| August | 5.20 | Contract year updates, ACE 360 tab and report | Data Collection - employer bulk approval of forms, Data collection forms for new trainee process | |
| May | 5.19 SP1 | Engage integration, mass-assign assessors and employers, signature fields | Automatically link employer to learner visit | |
| March | 5.19 | Standard import watchers, Additional Payments PFR reconciler, assessor data collection queue, Module Registers wizard | Learner timeline, assessor data collection queue, ordering of custom tabs, team caseload date fields | |
| 2019 | November | 5.18 SP1 | 2019/20 PFR Reconciler, Financial Planning 2019/20 rollover, AS Export updates, Data Collection Queue | Community updates, Data Collection Queue |
| August | 5.18 | Contract year updates | Accessibility features for employer login | |
| April | 5.17 | ILR export refactor, online docs, lookup import/export | Online docs, accessibility features for learner login, data collection forms | |
| 2018 | November | 5.16 SP1 | PFR and QAR reconcilers, FIPS features, OneFile integration | PCRs and various improvements |
| August | 5.16 | Contract year updates | Off-the-job training features | |
| April | 5.15 | GDPR features | UI overhaul, IQA planning updates | |
| March | 5.14 SP2 | FM36 plans for financial planning, quarterly employer invoicing | ||
| 2017 | December | 5.14 SP1 | PFR reconcilers, FM36 funding info | |
| August | 5.14 | Contract year updates, updates to AS management and financial planning | Web user editor improvements, App Standards features |