5.28 SP1 Release (October 2024)
The 5.28 SP1 release contains numerous updates to Maytas and Maytas Hub and is packed with lots of useful features for all customers.
Release Notes
Maytas Main Features
PFR Reconcilers 2024/25
New PFR reconciler reports are now available to work with the 2024/25 PFR files. This year there are separate reports for funding models 35/38 (now referred to as Adult Skills), 36 and 81 to reflect the substantially different formats of each PFR. The reports work the same as in previous years.
Financial Planning 2024/25
The Financial Planning module now supports plans for 2024/25.
Bulk Apply Templates - Additional Filters
The Bulk Apply Templates process can be configured to include additional search filters.
Audit Fields for TRAINEEINFO and TRAINEEPOT3
Fields on the TRAINEEINFO and TRAINEEPOT3 tables can now be used for auditing. Previously, only fields on the TRAINEE, TRAINEEPOT and VISITS tables could be used for auditing.
FE Workforce 2023/24
The FE Workforce module has been updated to align with the 2023/24 specification.
DfE - Funded Place
The DfE integration can now download and upload data for the Funded Place field, which is stored in TRAINEEPOT2.DFE_FUNDED_PLACE.
Maytas Hub Main Features
Learner Wellbeing
The Learner Wellbeing module provides a simple tool for learners to record feedback on their mood whenever they feel it is appropriate, along with monitoring tools for assessors and managers to help provide learners with additional support as required.
Additionally, a notification tool can be configured to inform users of all types when they have been active in Hub for a specified amount of time, so that they can be reminded to take a break if needed.
Module Register Time and Notes
When entering registers, notes can now be added against a learner's register entry. Additionally, if a learner is marked as late, their time of arrival can also be entered.
Message Read Tracking
Users can now see when messages they have sent have been read by the recipient(s). This can be viewed in the messages Sent folder.
Active Workflows Updates
The Active Workflows panel that appears for assessor users on a learner's summary screen has been updated so that completed workflows can be viewed and so that visit workflows are included.
Drag and Drop Evidence Files
Learner users now have the option to drag and drop files into the evidence wizard as well as being able to browse to and select files (as was previously possible).
Assessor Dashboard - Jump To Screens Menu for Learners
The My Learners widget on the assessor dashboard now includes a jump-to menu to quickly access a learner's screens. The menu can be accessed by clicking the three dots at the end of a learner's row:
Assessor Dashboard - Quick Actions Menu for Learners
The My Learners widget on the assessor dashboard now includes a menu of quick actions to perform a variety of tasks for a learner, such as invoking a workflow or creating a visit. This is accessed via the lightning bolt to the left of a learner's name:
Learner Progress Widget - Expected Progress
The Progress widget for learner users can now show a learner's expected progress.
Off-the-Job Training Entries via Learner Evidence Wizard
The evidence wizard for learner users can now include a step that allows learners to add an OTJ entry.
HTML in Skill Scan Narrative Text
The narrative text displayed at the top of Skill Scans can now incorporate HTML to provide a wider array of options and formatting.
Previous Releases
| Year | Month | Release Version | Main Maytas Features | Main Maytas Hub Features |
|---|---|---|---|---|
| 2024 | July | 5.28 | Contract year updates, TRAINEEPOT3 table, BKSB user creation, Workflow updates | Team dashboard, workflow updates, employer login updates, Showcase portfolio mappings criteria in export, BKSB and Skills Forward link buttons, pending OTJ notifications, configuration OTJ column on Employees screen, ReciteMe tools |
| March | 5.27 | ILR validation results table, Financial Planning updates, SITS sync enhancements | Employer dashboard, Visits screen improvements, visit type-specific custom tabs, ILR validation in Hub, duplicate learner check on application forms, improved timeout notification, task description in Learner Journey | |
| 2023 | October | 5.26 SP1 | 2023/24 PFR Reconcilers, Financial Planning for 2023/24, FE Workforce for 2022/23, DfE V3 updates | New learner homepage, evidence submission email, employer contacts email sync, full names on messages |
| July | 5.26 | Contract year updates, DfE training status | New assessor homepage, Report Generator, broadcast message, clickable hyperlinks in tasks | |
| March | 5.25 | Web User Editor improvements, Standard Import improvements, Course improvements, DfE Outcome enhancements, preferred gender pronouns, Publish Tab wizard enhancements | Login page improvements, sidebar expand / collapse pin, Learner Journey risk level, hide admin buttons, SSO with Azure B2C, Data Collection and Skill Scan improvements, web user accounts for employer contacts, custom validation messages, learner login mappings coverage progress chart | |
| 2022 | October | 5.24 SP1 | 2022/23 PFR Reconcilers, Financial Planning for 2022/23, | Learner Journey, OTJ column on caseload, terminated learners in search results, User Panel overhaul |
| July | 5.24 | Contract year updates, Skills Forward integration, Screen Designer improvements, employer contacts at branch level | Showcase portfolio, dynamic forms and screens, custom validation in Screen Designer, lock accounts until form completion, OTJ calculation update, jump-to menu | |
| March | 5.23 | FE Workforce, Job Growth Wales+, Scheduler, DfE Integration | Workflow updates, Skill Scan updates, configurable Apply Now button, manage POTs, limited homepage permission, File Store on custom tabs | |
| 2021 | October | 5.22 SP1 | 2021/22 PFR Reconcilers, Financial Planning for 2021/22, Data Collection updates, AS Export updates, Bulk Apply Templates beta | Hyperlinks in messages and learning plan templates, ILP improvements, Data Collection form reminders, permission group updates, web user editor improvements |
| August | 5.22 | Contract year updates | Rebranding from e-track to Maytas Hub, Skill Scan improvements, new permissions groups, Engage integration updates | |
| April | 5.21 | Awarding Organisations, Business Intelligence, BKSB integration, Reports Scheduler | Skill Scan updates, Off-the-Job Training updates | |
| January | 5.20 SP2 | Invoke workflows, SITS integration, Smart Assessor integration updates, Screen Designer updates | Workflow improvements, permission updates, key contact details | |
| 2020 | November | 5.20 SP1 | 2020/21 PFR Reconciler, Financial Planning 2020/21 rollover, employer contacts, Engage integration updates | Skill scans, employer contacts, workflows |
| August | 5.20 | Contract year updates, ACE 360 tab and report | Data Collection - employer bulk approval of forms, Data collection forms for new trainee process | |
| May | 5.19 SP1 | Engage integration, mass-assign assessors and employers, signature fields | Automatically link employer to learner visit | |
| March | 5.19 | Standard import watchers, Additional Payments PFR reconciler, assessor data collection queue, Module Registers wizard | Learner timeline, assessor data collection queue, ordering of custom tabs, team caseload date fields | |
| 2019 | November | 5.18 SP1 | 2019/20 PFR Reconciler, Financial Planning 2019/20 rollover, AS Export updates, Data Collection Queue | Community updates, Data Collection Queue |
| August | 5.18 | Contract year updates | Accessibility features for employer login | |
| April | 5.17 | ILR export refactor, online docs, lookup import/export | Online docs, accessibility features for learner login, data collection forms | |
| 2018 | November | 5.16 SP1 | PFR and QAR reconcilers, FIPS features, OneFile integration | PCRs and various improvements |
| August | 5.16 | Contract year updates | Off-the-job training features | |
| April | 5.15 | GDPR features | UI overhaul, IQA planning updates | |
| March | 5.14 SP2 | FM36 plans for financial planning, quarterly employer invoicing | ||
| 2017 | December | 5.14 SP1 | PFR reconcilers, FM36 funding info | |
| August | 5.14 | Contract year updates, updates to AS management and financial planning | Web user editor improvements, App Standards features |